Transform PDF Invoices into
Zero Manual Data Entry
Extract invoice and receipt data instantly with AI, track team expenses with approval workflows, and export directly to QuickBooks Online, Excel, CSV, JSON, or Xero—saving you hours of manual data entry.
Features
Everything you need for intelligent invoice automation
From capture to accounting — click any feature to see it in action.
AI-Powered Extraction
Our advanced AI engine analyzes every PDF you upload—detecting invoice layouts, table structures, and key data fields with over 95% accuracy. It extracts vendor names, invoice numbers, dates, line items, subtotals, tax amounts, and totals in seconds, eliminating hours of manual data entry.
OCR Support
Got scanned invoices or photographed receipts? Our built-in OCR engine automatically detects image-based PDFs and converts them into machine-readable text before extraction. Even low-quality scans and rotated documents are processed accurately, so no invoice gets left behind.
Team Expense Management
Invite your team members to submit expenses directly through the platform. Managers can review, approve, or reject submissions with a streamlined approval workflow. Track spending across your organization with built-in analytics and gain real-time insights into where your money goes—all from one centralized dashboard.
Direct QuickBooks Sync
Connect your QuickBooks Online account and export invoices as Bills with a single click. Vendors, line items, amounts, dates, and due dates sync automatically—no copy-pasting between systems. Re-export anytime if corrections are needed, and new vendors are created on the fly.
Multiple Export Formats
Download your extracted data in the format that fits your workflow. Choose from Excel spreadsheets, CSV files, structured JSON, QuickBooks IIF imports, or Xero-compatible CSV. Bulk export is supported too—download all your extractions at once in a single ZIP archive.
Secure & Private
Your data security is our top priority. All files are transmitted over 256-bit SSL/TLS encryption and stored in enterprise-grade cloud infrastructure. Uploaded PDFs are automatically and permanently deleted after 24 hours. Backed by Manus’s SOC 2 Type II, ISO 27001, and ISO 27701 certified infrastructure, we never share, sell, or use your documents for training purposes.
From PDF to QuickBooks
in one click
Stop manually entering invoice data into QuickBooks. Our direct integration automatically creates Bills in your QuickBooks Online account with the correct vendor, line items, amounts, and dates—all extracted by AI from your PDF invoices.
- Automatic vendor matching & creation
- Line items with descriptions & amounts
- Invoice dates & due dates preserved
- One-click export from any page
- Re-export support for corrections
Simple 3-step process
From upload to export in seconds
Upload Receipt
Drag and drop invoices or receipts - team members can submit expenses
AI Extraction
AI automatically extracts vendor, amount, date, and category
Approve & Export
Review data, then export directly to QuickBooks Online, Excel, CSV, JSON, or Xero
See how much you'll save
Most teams spend 3+ hours per week on manual invoice entry. Pedfs pays for itself in days, not months.
Your current costs
Cost per invoice
Manual entry
$6.00
With Pedfs
$0.30
Your estimated monthly savings
That's $7,200 in time savings per year
2
days to payback
1907%
return on investment
12h
saved per month
Pedfs pays for itself in 2 days
At 3h/week and $50/hr, you spend $600/month on manual data entry. Pedfs Pro costs just $29.90/month — saving you 95% of that cost.
"Why not use free PDF tools?"
Simple, transparent pricing
Choose the plan that fits your needs
- 10 PDF extractions per month
- Invoice & receipt support
- Excel, CSV, JSON, QuickBooks & Xero export
- 24-hour file storage
- Email support
- 200 PDF extractions per month
- Unlimited expenses
- Up to 5 team members
- Advanced AI extraction
- Priority support
- Bulk upload
- Excel, CSV, JSON, QuickBooks & Xero export
- Expense analytics
- 1,000 PDF extractions per month
- Unlimited expenses
- Unlimited team members
- Advanced analytics dashboard
- Priority email support
- Bulk upload & processing
- Excel, CSV, JSON, QuickBooks & Xero export
- Team expense approval workflow
- Spending insights & reports
Ready to automate your data extraction?
Start with 10 free PDF extractions — no credit card required. Upgrade anytime as your needs grow.
Try PDF Extractor FreeTestimonials
Trusted by finance teams everywhere
See how businesses are saving hours every week with automated invoice extraction.
"We used to spend 3 hours every Friday manually entering invoices into QuickBooks. With Pedfs, it takes less than 10 minutes. The AI extraction is incredibly accurate — even with our messy supplier invoices."
Sarah Mitchell
Accounts Payable Manager
"The OCR feature is a game-changer. Half our vendors still send scanned PDF invoices, and Pedfs handles them just as well as digital ones. The QuickBooks sync alone saved us from hiring an extra bookkeeper."
James Rodriguez
Chief Financial Officer
"Managing expenses across a 20-person team was chaos before Pedfs. Now everyone submits receipts through the platform, I approve them in one click, and everything flows straight into our accounting. Couldn't run without it."
Lisa Park
Operations Director